Meeting+Minutes+May+29th

25th Anniversary Meeting – May 29, 2009 Those in attendence: Nancy Hewitt, Charlotte Bradford, Susan Morgan, Jane Dunn and Sue Zaunbrecher Sue Zaubrecher and Susan Morgan worked to finalize the list of artists to be asked to particiate in the art auction. Also discussed who would have minimum bids and who would not. Premier artists will have a $250 min. bid. And others will have no min. bid. No childrens’ art will be accepted for this event, as that would compete with AATP. Last day to accept art for the auction is August 21st in an effort to have bid sheets, etc. prepared for date of event. An email newsletter will go out next week to all parents seeking artists for the 25th party. They are to contact Susan Morgan via email if they would like to be included in the auction, otherwise, Susan will contact specific artists directly herself. Premier or well known artists will be asked to donate of piece of artwork of their choice or a piece that is based on their interpretation of CES’s 25th Anniversary. We will list artists on invitation to help increase attendence of party. A program will be printed in house and will list donors, artists, and 25th Anniversary facts about the school for fun! Ann Loomis indicated that she would like to assist in the planning of the party in some way. Someone needs to contact her to get her involved. T he colors for the event are black and silver. A list of names of those parents/past parents to be solicited to underwrite party will be sent to the committee members ASAP. Note cards will be printed today and delivered to committee members so that they may hand-sign notes and address them to in the mail soonest. The budget for the event will be $8000. Food - $5000 Entertainment - $1500 Rental - $500 Paper products - $500 Decorations - $500 Food and band – want to get all boose donated if possible. Restauants need to be contacted soonest in order to get food donated as well. Entertainment will be possibly a Jazz Trio. SSA, Hannan and St. Pauls students may be used to pass food during event. The schools need to be contacted soon to arrange this. Coles Rental – we need Bistro tables, fans and lighting…. Flowers for tables may be donated by Dutch Imports – Klaare Family? Paper products needed, glasses, napkins, plates, other…….signs for restaurants made, if needed. Group will meet with Jill Heebe regarding restaurants and food donation next week if possible.